Internal Policy Updates: Role of Change Management in BAU Payroll

 Effective change management is vital in payroll processes, even when no system or vendor changes occur, to ensure Business As Usual (BAU) is carried out smoothly. In our previous blog, we discussed the importance of change management in the context of external factors that can impact payroll processes. Now, let's delve into how internal changes within an organization can also affect payroll calculations and require effective change management strategies.

From updates in HR systems to the introduction of new pay elements, internal changes can have a significant impact on payroll systems. To ensure accuracy and compliance, organizations must have robust change management processes in place that facilitate collaboration between different departments and ensure seamless implementation of these changes.

Changes from Internal Teams

A payroll system is affected when changes are made by other departments, such as when finance updates the General Ledger (GL) system and requires a new GL file format from the payroll team when the HR department updates the HRIS, Time, Absence, or other systems, or a new pay element is added.

The payroll team must collaborate closely with these departments to ensure the necessary adjustments are made in the payroll system and change management must ensure seamless communication between all the departments.

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